Guidance Document for Identifying Training and Assessment Requirements for Animal Users

See Policy 1999-006-io: Animal Care and Use Authorization and Mandatory Training

This document identifies and describes each training and assessment requirement, defines distinct animal user groups (e.g. students) and which requirements are relevant to each, deadlines to complete each requirement, and includes a training matrix. Consequences of failing to meet these requirements are described in Policy 1999-006-io.

I. Mandatory Training and Assessments

Research Animal Resources Center (RARC):

UW Animal User Orientation: An online training module describing the basic rules and regulations of using animals for research, teaching and outreach.

  • Must be completed prior to being named on a protocol.
  • Must be renewed once every five years.
  • No opt-out.

Species-specific Training: Training occurs via hands-on training and online courses.

  • Must be completed within 30 days of being added to an ACUC-approved protocol
    • Extensions beyond 30 days must be requested through RARC.
    • Individuals may work with animals within the 30-day grace period under the direct supervision of a supervisor who has completed the required training.
  • Waiver may be granted at the discretion of the Chief Campus Veterinarian
  • Not required of animal users who completed the UW Animal User Orientation prior to 10/29/2007, unless the user will begin working with a species they have not worked with before.

Lab Animal Surgery: Online prerequisites and a hands-on wetlab for surgical principles.

  • Must be completed within 30 days of being added to an ACUC-approved protocol
    • Extensions beyond 30 days must be requested through RARC.
    • Individuals may work with animals within the 30-day grace period under the direct supervision of a supervisor who has completed the required training.
  • Waiver may be granted at the discretion and mutual agreement of the CCV, ACUC chair and the Senior Program Veterinarian (SPV).
  • Not required of animal users who completed the UW Animal User Orientation prior to 10/29/2007.

Anesthesia Training Requirements for Non-Survival Surgery: Online training for individuals who perform terminal surgery five minutes or less in duration, in lieu of the Lab Animal Surgery.

  • Must be completed within 30 days of being added to an ACUC-approved protocol
    • Extensions beyond 30 days must be requested through RARC.
    • Individuals may work with animals within 30-day grace period under the direct supervision of a supervisor who has completed the required training.
  • This training is not required of animal users who completed the UW Animal User Orientation prior to 10/29/2007.
  • No opt-out.

University Health Services (UHS):

Occupational Health risk assessment via the Animal Contact Risk Questionnaire (ACRQ):

  • Must be completed and evaluated before animal contact.
  • Must be updated annually.
  • See Policy 2004-025 for additional information.

Environmental Health and Safety (EH&S) Animal Research Safety:

Safety for Personnel with Animal Contact: Basic occupational and biological safety training appropriate to each user's planned animal activities (e.g. biomedical vs. agricultural use).
  • No hard deadline; ARS staff follow up with individuals until completed.
  • Must be renewed once every five years.
  • No opt-out.

Risk Communication in Animal Facilities: An online training module emphasizing the importance of communicating the use of dangerous agents in the shared spaces.

  • No hard deadline; ARS staff follow up with individuals until completed.
  • Must be renewed once every three years.
  • No opt-out.

Unit-Specific (School / College / Department / Facility):

Unit-specific Training: The employing School/College animal program may require additional unit-specific training, with or without opt-out options, as a condition of employment. Any such requirements must be described in each animal program or facility-by-facility in SOPs or other onboarding documents. All user groups must complete unit-specific training as directed.

II. User Groups and Requirements

Group 1: Faculty, Staff and ACUC Members

Any individual named as a Study Team Member on an approved animal care and use protocol for teaching, research, or outreach

  • UW Animal User Orientation
  • Species-specific Training
  • Animal Contact Risk Questionnaire
  • Safety for Personnel with Animal Contact
  • Risk Communication in Animal Facilities
  • If relevant, Lab Animal Surgery or Anesthesia Training Requirements for Non-Survival Surgery

Principle Investigators who will not have animal contact
(only named in Question 2 on the "Protocol Basics" page in ARROW, Question 1 non-ARROW)

  • UW Animal User Orientation

Research animal veterinarians, research animal pathologists, and veterinary staff working in an animal care facility

  • UW Animal User Orientation
  • Animal Contact Risk Questionnaire
  • Safety for Personnel with Animal Contact

Animal care staff
(includes individuals who work or volunteer in animal facilities whose primary role is animal husbandry)

  • UW Animal User Orientation
  • Species-specific Training
  • Animal Contact Risk Questionnaire
  • Safety for Personnel with Animal Contact

Animal Care and Use Committee members, including lay members & ex-officio

  • UW Animal User Orientation
  • Animal Contact Risk Questionnaire
  • Safety for Personnel with Animal Contact

Veterinary Medicine Teaching Hospital (VMTH) staff (including VMTH employed facility and maintenance personnel)

  • UW Animal User Orientation
  • Animal Contact Risk Questionnaire
  • Safety for Personnel with Animal Contact

Group 2: Students

Any individual named on an approved animal care and use protocol for teaching, research, or outreach.

  • UW Animal User Orientation
  • Species-specific Training
  • Animal Contact Risk Questionnaire
  • Safety for Personnel with Animal Contact
  • Risk Communication in Animal Facilities
  • If relevant, Lab Animal Surgery or Anesthesia Training Requirements for Non-Survival Surgery

Students working for an animal facility who have direct contact with animals and not individually named in a protocol.

  • UW Animal User Orientation
  • Species-specific Training
  • Animal Contact Risk Questionnaire
  • Safety for Personnel with Animal Contact

Veterinary Medical Students.

  • UW Animal User Orientation
  • Animal Contact Risk Questionnaire
  • Safety for Personnel with Animal Contact

Students enrolled in a timetable course that involves supervised interaction with animals.

  • UW Animal User Orientation
  • Course dependent, as determined by EHS
    • Animal Contact Risk Questionnaire
    • Safety for Personnel with Animal Contact

Students participating in short-term (30 days or less) rotations in laboratories using animals.

  • UW Animal User Orientation
  • Must be supervised in animal areas and when working with animals
  • When a rotating student then formally joins a lab, the student must be named on the relevant protocol and complete all required training.

Group 3: Visitors.

A visitor is defined as any individual who is not authorized to normally be in an animal use area.

  • Unit-specific Training

Group 4: Service Personnel

These personnel are non-animal facility UW-Madison employees (e.g. physical plant personnel).

  • Must communicate with a facility manager or equivalent prior to entering the facility.
  • Unit-specific training

Author: H. McEntee, M. Peters, J. Welter, B. Schiffman
ePublication Date:
History: 4/2016; 7/2016; 11/2016