ACAPAC Policy Number: 2003-015
Policy Title: Policy on Collaborative Research Projects, Sub-grants, and Subcontracts Taking Place at Non UW-Madison Facilities

Purpose: Prior to use of animals by UW-Madison faculty or staff in teaching, research, or outreach, an approved protocol must be in place. This includes animal-based teaching, research, and outreach occurring at facilities not owned or controlled by UW-Madison. This policy covers such use in two instances: when the work is supported by funds administered through UW-Madison and/or when the UW-Madison investigator(s) will utilize their affiliation with the University in publications and presentations. This policy further defines the responsibilities of investigators in these instances and outlines the options and obligations of the College/School Animal Care and Use Committees. Because the animal program at another institution is beyond the direct control of UW-Madison, it is imperative that animal-based teaching, research, and outreach only be conducted at well-managed locations that comply with applicable regulatory requirements.

POLICY:

  1. Any UW-Madison investigator conducting collaborative animal-based teaching, research, and outreach and/or entering into sub-grants or subcontracts at facilities not owned or controlled by UW-Madison must have an IACUC-approved protocol from the institution where the animal work occurs. Once approval is granted, the investigator must provide a copy of an approval letter from that institution’s IACUC to Research and Sponsored Programs (RSP). Principal Investigators are responsible for reporting any change in approval status to RSP.
  2. While federal regulatory agencies do not require duplicative review by both institutions, UW-Madison will not relinquish its right to review any animal use protocol. Determination of the need for duplicative review shall be made by the individual College/School Animal Care and Use Committee using established UW-Madison protocol review processes.
  3. If the research, teaching, or outreach involves animals covered under the Animal Welfare Act (USDA), the non-UW–Madison facility must provide evidence that it is registered as a “Research Facility” with the USDA. If PHS funding supports the activity, the non-UW–Madison facility must provide evidence to the UW-Madison Investigator of current PHS Assurance. Research, teaching, or outreach using live vertebrate animals at non-USDA registered or non-PHS assured institutions will adhere to OLAW’s guidance and will be reviewed by UW-Madison institutional representatives on a case-by-case basis.
  4. If an investigator conducts collaborative animal-based teaching, research, and outreach at both UW and non-UW–Madison facilities and the activity for both locations is described in the other institution’s protocol, the individual College/School Animal Care and Use Committees may, at their discretion, accept the other institution’s protocol for their review.
  5. An approved Animal Care and Use Protocol shall be required for any research involving University faculty, staff, students, or funding that utilizes privately owned animals and that involves practices beyond those associated with normal husbandry. Inspection of privately owned animal facilities may or may not be required as determined by the appropriate College/School ACUC.

Author: R. Lane, B. Barker, H.McEntee
ePublication Date: 07/30/2003
History: Amended 10/2009