Policy Number: 2012-047-io
Policy Title: Access to UW Animal Use Areas and Required Protective Attire

Purpose: Access to UW-Madison animal use areas must be strictly controlled to minimize health risks to both humans and animals. The following policy is intended to ensure a minimally disruptive environment for UW animals, to protect the health of persons and animals, to protect the confidentiality and integrity of UW research, to prevent interruptions to research, and to ensure respect for the privacy and safety interests of UW staff and students.

In compliance with the Guide for the Care and Use of Laboratory Animals, all animal use areas are expected to have policies or standard operating procedures (SOPs) pertaining to animal contact, protective clothing/equipment, and conduct.

Definitions:

  • animal use area – established animal barrier facilities (vivaria), core service facilities, and PI laboratories where animals are housed, tested, or used, and conveyances in which animals are transported between animal use areas
  • UW host – a UW–Madison-affiliated individual (e.g., PI or designee, RARC or WNPRC veterinarian, vivarium manager, ACUC members as part of inspection team)
  • visitor – any individual who is not authorized to normally be in an animal use area. This includes external contractors but excludes students in the facility for a course-related activity

POLICY: Access to animal use areas is limited to Principal Investigators with active ACUC-approved protocols, individuals named in active ACUC-approved protocols, animal use area employees, ACUC inspection teams, and other UW–Madison employees to whom access is necessary for the performance of their job duties (e.g., physical plant tradesmen). All individuals granted access to animal use areas must abide by the individual animal use area policies and SOPs pertaining to animal contact, protective clothing/equipment, and conduct.

  1. For visits to established animal barrier facilities (vivaria), the host must inform either the facility manager or a research animal veterinarian of the visit and receive affirmation from the manager or veterinarian prior to the visitor’s arrival. For visits to PI laboratories, no such notification is required. PIs are encouraged to consult with their senior program veterinarians regarding the potential impacts of lab visitors on human or animal health.
  2. For visits to established animal barrier facilities (vivaria), visitors must be accompanied by their UW host (e.g., PI or designee, RARC veterinarian, authorized RARC inspection team, or WNPRC veterinarian) at all times. For visits to PI laboratories, visitors must be accompanied by their UW host when animals are present.
  3. The visitor agrees to abide by the individual facility SOPs pertaining to animal contact, protective clothing/equipment, and conduct. The host is responsible for ensuring compliance with applicable SOPs by all invited visitors.
  4. All visitor activities must be consistent with campus Occupational Health and Safety rules as applicable. The host is responsible for ensuring such consistency for all activities undertaken by invited visitors.
  5. The use of any recording device (e.g., film camera, digital camera, camera phones, digital recorder, sound recorder) is prohibited except as allowed by UW-Madison Animal Program Policy 2012-045.
  6. Access to UW animal use areas may not be denied to government inspectors (e.g., USDA Veterinary Medical Officers). Such inspectors must abide by items 2-5 of this policy.

Violation of this policy or any of its parts is also a violation of Work Rule 1A (insubordination, including disobedience or failure to carry out assignments or instructions).

See also ACAPAC Policy 2009-036 (Veterinarian Access to Select Agent Animal Facilities) for specific requirements.

Author: H.McEntee, B.Daly, I.Girard, E.Sandgren
ePublication Date: 2012 06 01
History: Amended 2013 06 07