ACAPAC Policy Number: 1999-006
Policy Title: Animal Care and Use Authorization and Mandatory Training

Purpose: This policy defines the minimum training requirements for individuals who use or care for animals in teaching, research, and outreach at the University of Wisconsin–Madison.

Definitions:

  • Animal users include: (i) all animal care staff/personnel responsible for routine animal care, including animal research technicians (ARTs), facility managers, and supervisors; (ii) research animal veterinarians and veterinary technicians; (iii) faculty, staff, and students involved in vertebrate animal-based research, teaching, or outreach (e.g., principal investigators, staff, students involved in research or animal care, and students in courses requiring risk assessment); (iv) visitors to the University (e.g., visiting scientists, investigators, faculty, or students) who use vertebrate animals; (v) all appointed ACUC members, including ACUC members meeting the federal regulatory definitions of unaffiliated and nonscientist members.
  • Affiliation status involves two categories: (i) UW–Madison affiliated, which applies to those eligible for a UW–Madison NetID, and (ii) non-UW–Madison affiliated, which applies to those not eligible for a UW–Madison NetID.*

POLICY: The UW–Madison All Campus Animal Planning and Advisory Committee requires all animal users at the University of Wisconsin–Madison and associated facilities to successfully complete the training requirements described in this policy.

  1. Required of ALL UW–Madison animal users (as defined above):
    1. Occupational Health and Safety online risk assessment, which must be completed and evaluated before animal contact (Animal Contact Risk Questionaire). Policy 2004-025 describes who must complete this assessment.
    2. Completion of the online UW Animal User Orientation, administered by the Research Animal Resources Center (RARC). See section 2 below for additional requirements for individuals named on an ACUC-approved animal protocol.
      Opt-out option: None.
    3. Occupational health and safety training for animal users (e.g., Safety for Personnel w/ Animal Contact [formerly OH 101] or Agricultural Safety [formerly OH 104]), administered by the Animal Research Safety Group, within the Environment, Health, and Safety (EHS) via seminar formats, customized on-site training, printed materials, and/or web-based training.
      Opt-out option: None
    4. “How to Communicate the Presence of Dangerous Agents in Animal Facilities,” an online training module administered by the Animal Research Safety Group, within Environment, Health and Safety (EHS).
      Opt-out option: None
    5. Animal User Orientation and safety training for animal users reauthorization is required every five years and must be completed before the five-year anniversary date and updated as needed. Occupational health risk assessments updates must occur annually. “How to Communicate the Presence of Dangerous Agents in Animal Facilities” must be completed every three years.
      Opt-out option: None
    6. The employing School/College animal program may require additional unit-specific training, with or without opt-out options, as a condition of employment.
  2. Additional requirements for individuals named on ACUC-approved protocols:
    1. UW Animal User Orientation as described in section 1 in this policy. No individual will be allowed to be named on an ACUC-approved animal protocol as working with animals without first completing this requirement except in extraordinary circumstances as determined by the Chief Campus Veterinarian. In these cases the exemption will be documented and reported to the ACUC at a convened meeting.
      Opt-out option: None.
    2. Occupational Health and Safety training for animal users as described in section 1 in this policy.
      Opt-out option: None
    3. Individuals who request to use a new species for which they have not been trained must complete species-specific course(s) administered by RARC for the species with which the individual will work. Training may occur in a classroom setting with hands-on training, or via interactive online courses. Alternative arrangements for equivalent training may be identified and documented by RARC, with approval from the Chief Campus Veterinarian.
      Opt-out option: None.
    4. Individuals named on ACUC-approved protocols as part of the surgery staff, including anesthetists, must complete at least one of the following courses:
      1. ”Lab Animal Surgery,” an introductory course in analgesia, anesthesia, basic wound closure, suturing, aseptic technique, and surgery (administered by RARC).

        Opt-out option: Veterinarians and Physicians certified by the board of the American College of Surgeons may request from the Animal Care and Use Committee and the Chief Campus Veterinarian or designee to have the Lab Animal Surgery course requirement waived (may be required to have the first surgery observed by a qualified individual as determined by the ACUC). The Animal Care and Use Committee and the Chief Campus Veterinarian or designee will make the final decision. A waiver for this training requirement may be granted to other individuals on a case-by-case basis at the discretion of both the ACUC and the Chief Campus Veterinarian by agreement. The ACUC and Chief Campus Veterinarian have the authority to require such individuals to provide evidence (e.g., CV) to support the request of waiver. All waiver approvals must be documented in the minutes of a convened ACUC meeting.

        Note: This training is not required of animal users who completed the UW Animal User Orientation prior to 10/29/2007. However the ACUCs may require these users to complete Lab Animal Surgery training at their discretion.
      2. ”Anesthesia Training Requirements for Nonsurvival Surgery,” an introductory course in common inhalant and injectable anesthetics, their methods of administration, appropriate use, and monitoring requirements (administered by RARC).

        Opt-out option: None. This training is intended for and limited to those individuals who perform nonsurvival surgery that is less than five minutes in duration from time of incision, in lieu of the Lab Animal Surgery course described above. An individual who completes the Nonsurvival Surgery course but whose lab duties change such that they begin performing survival surgeries or nonsurvival surgeries more than five minutes in duration will be required to complete the Lab Animal Surgery course described above.
    5. An individual named as Principal Investigator is named in Question 1 in the protocol (“Protocol Basics in ARROW) but not in Question 15 as working with animals (“Select Study Team” in ARROW), the PI must include a statement in Question 15 (“Select Study Team” in ARROW) that describes in detail the PI’s role in this project, and by what mechanisms the PI will make sure that compliance with the described procedures in the protocol are occurring.
  3. Deadlines
    1. Occupational Safety: Animal risk assessment must be completed before animal contact and renewed annually. See Policy 025 regarding whether enrollment in the occupational health program is not required.
    2. Animal orientation needs to be completed before animal contact.
    3. UW–Madison-affiliated animal users not listed on protocols must complete the requirements described in section I of this policy within thirty (30) days of hire by the employing unit.

      UW–Madison-affiliated animal users listed on protocols must complete the requirements described in section 2 of this policy within 30 days of being added to an ACUC-approved protocol. Extensions for individuals named on protocols beyond 30 days must be requested through RARC. If individuals use or care for animals before completing the required training, they must work under the direct supervision of a supervisor who has completed the required training described in section 2 of this policy
    4. Non-UW–Madison-affiliated animal users who have not received UW–Madison training (e.g., visiting scientists, investigators, faculty, or students) must work under the direct supervision of the host Principal Investigator or a designee who has completed the required training. Non-UW–Madison-affiliated individuals who intend to spend more than 30 days in a UW–Madison facility and will work with live vertebrate animals during that time must be listed on a UW–Madison ACUC-approved animal care and use protocol and complete the required training described in section 2 of this policy.
  4. Consequences
    1. Failure to fulfill the training requirements described in section 1 of this policy and proceeding to perform hands-on work with vertebrate animals not under direct supervision of a qualified individual will be considered a violation of Classified Work Rule 1A (Insubordination, including disobedience or failure to carry out assignments or instructions). The violation will be managed per the Animal Care Investigatory Standards Policy and accompanying Disciplinary Policy for all nonfaculty employees whose duties involve animal care and use.
    2. Failure to fulfill the training requirements described in section 2 of this policy and proceeding to perform hands-on work with vertebrate animals not under direct supervision of a qualified individual will be considered a protocol violation and treated as such (see ACAPAC Policy on Protocol Non-Compliance, 1999-008).
See also ACAPAC Policy 2004-025, Occupational Health Program Enrollment.

*Affiliation status determines how one registers for orientation and training classes. To register for classes, go to www.rarc.wisc.edu/, click on "Training," and follow the prompts.

Author: R. Lane, H. McEntee, E. Sandgren, B. Schiffman, C. Berridge
ePublication Date: 09/02/1999
History: Amended 11/2004, 12/2004, 3/2006, 7/2006, 8/2006, 9/2006, 10/2007, 1/2009, 9/2009, 10/2009, 4/2010, 1/2011, 7/2011, 1/2012, 11/2013, 5/2014, 12/2014; 2/2015