Getting Started with ARROW

Keep these basic tips in mind when you're new to ARROW.
  • Make sure you enable pop-ups. ARROW uses them.
  • I. Make sure your study team members have completed the “Animal User Orientation”

Before you can add a study team member, he/she must complete Animal User Orientation or the person will not be available in the drop-down chooser menu. In addition, the study team member should click on "My Profile" at the top of rarc.wisc.edu and log in with NetID to add required education, experience, and phone numbers.

ARROW will automatically populate the information under each person's profile into your protocol.

Study team members should continue to add training to their profile as they complete a class. Note that if study team members take RARC courses, those classes appear automatically in a separate section of the profile.

  • Make sure the PI completes the first page of the application, at a minimum.
A PI always has to log in and complete the first page of an application, including the assigning of writers, before a writer can take over.
    • Know about ARROW help.

    You’ll find more detailed explanations of the information required for protocol questions by clicking on the blue question mark icon next to page titles. If you don't find what you need, send us an email.

    • Know about some of the trickier sections you'll encounter.

    Species selection

    If you type directly into the box, use % as a wildcard to greatly increase your chance of finding what you're looking for., e.g., %cat will retrieve Little spotted cat, Gray catbird, Domestic cattle, etc. If you can't find your species, send us an email.

    Species details

    Species information has its own section in the protocol. Don’t overlook it; it’s easy to miss!

    Once you’ve identified the species you’ll use in your protocol, you must click on the “Species Details” button to answer more detailed questions about each species. Each of your species will appear in a separate row and you must click on the “Species Detail” button to answer questions about each species separately.




    Locations

    Type “vivarium” or the room number into the search box and then select the appropriate location from the drop-down menu.

    Each location must be associated with at least one procedure and each procedure must be associated with at least one location.

    Assignments and Qualifications

    Each study team member must be associated with a species and each species and/or painful procedure must be associated with at least one study team member.

    • To Complete and Submit a New Protocol

    1. Log in and complete the first page of the application.

    Log in to ARROW with your NetID and password at arrow.wisc.edu.

    Principal investigators must log in and complete the first page of the protocol. After that, anybody designated as a "protocol writer" on the first page can log in to complete the rest of the protocol.

    2. “Start ARROW Application IRB, IACUC, BIO, SCRO” button located on the top left side.

    Choose “IACUC Animal Protocol” from the list.

    You may choose to create a new protocol, copy a previous protocol or use a template.


    Once you have selected your option, you can begin writing the new protocol, editing a copied or template protocol. Click "Save" and "Exit" when you're finished.

    3. How to Copy Details from One Species to Another Within Your Protocol

    To copy the details from one of your species to another species within the same protocol, do the following:

    1. Add all of the species you will be using to your protocol.
    2. Fill in the details for the species from which you will copy.
    3. Exit the protocol.
    4. Click on the "Copy Species Details" activity button.
    5. Select the species you want to copy FROM and copy TO.
    6. Click on the "Copy Species Details" button.
    7. Confirm that you've copied the details by checking history.

    4. Know about saving and navigating

    Click "Continue" or "Save" on the top or bottom of the pages to save your work.

    Click "Continue" to move forward through your protocol and the browser back button to move backwards. NOTE! You must click "Save" before moving backwards through your protocol or you may lose your work.

    You can jump to different sections of the protocol by using the "Jump To" menu at the top of the screen. It launches a drop-down menu from which you can select the section or page you wish to work on. The menu will change depending on how you answer certain conditional question. The Species Details section has its own menu. To access this menu, you must enter the Species Details section first.

    5. Submit your finished protocol for a veterinarian pre-review

    On the left-hand side of the protocol workspace, click on the "Submit" button.

    6. Respond to the veterinarian's or the committee's questions

    After the veterinarian or committee finishes reviewing your protocol, ARROW will send you an email alert to let you know that your protocol is back in your inbox.

    Go to that protocol’s workspace. You can view and respond to veterinarian and committee comments in two ways: Using the Quick Reviewer Notes for Study Team and using the “Previous” and “Next” buttons on the top of the protocol page.

    To use the Quick Reviewer Notes for Study Team

    Click on the “Quick Reviewer Notes for Study Team” tab and you can view the list of concerns. Click on the page title of each concern to be transported to that page in the protocol.

    At a minimum, you must respond to the concern itself by clicking “Click here to respond…” Changes that need to be made to the protocol should be done in the appropriate protocol question.

    When you are done addressing all of the concerns on that particular page, click the “Back” button to be transported back to the list of concerns.

    When you are finished responding to all concerns, exit the protocol and click the “Submit” button.

    To use the “Previous” and “Next” buttons

    Click on Edit protocol button.

    Once in the protocol, at the top next to “Reviewer Note” click on the “Next” button. You will be transported to the next page with concerns.

    At a minimum, you must respond to the concern itself by clicking “Click here to respond…” Changes that need to be made to the protocol should be done in the appropriate protocol question.

    Continue to click the “Next” button until all concerns have been addressed.

    NOTE: You must enter the Species Details section in order to see and address any concerns noted in this section. When you are finished responding to all concerns, exit the protocol and click the “Submit” button.

    7. Action Required Alerts

    On your “My Home” page, a list of all your protocols in process (IRB, IACUC, BIO, SCRO) are visible under MY INBOX along with “Action Required” alerts. These alerts will either provide directions on the type of action required or be informational with “No Action Required.”

    These “Action Required” alerts are also displayed on each protocol workspace.

    After-Hours Emergency Veterinarian
    608-262-2122