Animal Transfer

To initiate a transfer, please use the Animal Transfer form (ATF).

Email the completed form to transfers@ahw.wisc.edu. Animal transfers may take up to one week to process, so please submit this form at least one week prior to your preferred date of transfer.

To help protect the health status of our biomedical research facilities housing rodents, most transfers between vivaria must be approved in advance by the BRMS/RARC Transfers Office. Some facilities may require submission of the Animal Transfer Form (ATF) for transfers of non-rodent species or movement within a facility. Please contact facility managers, RARC veterinarians or email transfers@ahw.wisc.edu with questions regarding submissions.

• Animals may be moved from animal housing to procedure rooms within or outside the animal facility and returned to housing rooms without prior approval from the BRMS/RARC Transfers Office (only if approved in IACUC protocol). Transportation must be carried out by facility-dedicated-transport staff or by other IACUC-approved means. See policy UW-4099, Campus Transportation of Laboratory Animals.

PLEASE NOTE: Animals cannot be returned to Level 1 facilities. For non-Level 1 facilities, always check with your individual facility (RARC veterinarian and/or facility managers) to determine if animals that leave can return to their normal housing rooms.

SVM only: For animals coming to SVM facilities or moving from one SVM facility to another, you must also complete the Animal Procurement Form and email it to arm@vetmed.wisc.edu. Please contact SVM facility management with questions.

Import/Export

The Animal Transfer Form may be required to import animals from non-approved vendors or export animals to collaborating institutions. Please contact your facility manager or RARC veterinarian with questions.

For imports/export, your protocol must be approved for the appropriate source or disposition being requested. If your existing animal protocol does not appropriately answer those questions, you will need to amend the protocol before the request can be approved. Amendments of this type can generally be quickly processed via the Veterinary Verification and Consultation process. Please contact an RARC veterinarian or IACUC office staff for assistance: Debbie Morris (SMPH and SVM), (608) 262-7109, morris@rarc.wisc.edu; Diane Johnson (CALS and LSVC), (608) 265-3989, johnson@rarc.wisc.edu.

If you need a Material Transfer Agreement or Simple Letter of Agreement for the animals, contact Research and Sponsored Programs.