Guidesheets

See the guidesheets below for guidance in preparing for inspections. If you have any questions about the inspection process, please contact Carey Hannan, 890-1784.

Lab Guide

Facilities Guide

Farm Guide

Aquatics Guide

Surgery Guide

Semiannual Inspections

The IACUC inspects every six months

By law, at least once every six months the IACUC must inspect all areas where animals go. This includes regular housing facilities, farms and pastures, PI labs, procedure rooms, and transport vehicles. This is a regulatory requirement.

Animal Welfare Act Regulations 2.31 (c)(1)-(3) (excerpts):
(c) With respect to activities involving animals, the IACUC, as an agent of the research facility, shall:


  • inspect, at least once every six months, all of the research facility's animal facilities, including animal study areas, using title 9, chapter I, subchapter A-Animal Welfare, as a basis for evaluation; Provided, however, That animal areas containing free-living wild animals in their natural habitat need not be included in such inspection; and

  • prepare reports of its evaluations conducted as required by paragraphs (c)(1) and (2) of this section, and submit the reports to the Institutional Official of the research facility

PHS Policy IV(B) Functions of the IACUC
B. Functions of the Institutional Animal Care and Use Committee
As an agent of the institution, the IACUC shall with respect to PHS - conducted or supported activities:


  • inspect at least once every six months all of the institution's animal facilities (including satellite facilities) using the Guide as a basis for evaluation; and

  • prepare reports of the IACUC evaluations conducted as required by IV.B.1. and 2. of this Policy, and submit the reports to the Institutional Official

Inspections of animal facilities are coordinated with the facility managers

Email notification of the date and time of each inspection will be sent out 2-4 weeks prior to the inspection. Only persons listed as Facility Contacts receive this email. It is essential that someone knowledgeable about the facility and animal care program is available at the facility on the above date to allow the team access to facility and to answer any questions the inspection team may have. The representative may be the facility manager or a knowledgeable designee.

If a facility has any specific biosecurity restrictions or concerns that the team should be aware of prior to the inspection the facility manager contact RARC prior to the inspection.

The inspection team will visit all areas where animals are housed, fed, taken for procedures (including euthanasia), areas where animal food and bedding are stored, transportation equipment, and cage wash/cleaning/waste disposal areas.

The inspection team, acting as a subcommittee of the ACUC, will make the official determination of deficiencies. This will allow Facility Contact to be notified of the inspection findings via email within 1-3 working days of the inspection. Facility Contact (or designees) may request that a finding be referred to full committee, should they desire.

Both the Animal Welfare Act and OLAW require follow-up on deficiencies by the correct by date listed in the deficiency report. If you encounter difficulty in identifying solutions or achieving completion, please let us know so that the ACUC and the RARC staff can assist you and be your advocate. Initial correct by dates may be extended on request by Facility Contact and approval by the ACUC.

Inspections of animal laboratory rooms are coordinated directly with PIs

Email notification of the date and time of each inspection will be sent out 2-4 weeks prior to the inspection. Only persons listed as PIs or Administrative Assistants on protocols will receive this email.

It is essential that someone knowledgeable about the animal research protocols and animal care is available in the laboratory on the inspection date to allow the team access to the room(s) and to answer any questions the inspection team may have. The representative may be the PI, the lab manager, or a knowledgeable designee.

A room will not be inspected if there is no representative present. Failure to have a room inspected may result in the ACUC revoking the use of the room for live animal work.

Given the nature of the inspection process it is not possible to give each lab an exact arrival time. Each inspection is different and each inspection team is obliged to take as much time as they feel they need to perform a thorough inspection. However we are aware that PIs and lab staff are extremely busy and so we make every effort to accommodate special requests. If you have time constraints please respond to the notification email promptly to make suitable arrangements.

The list of rooms on a lab inspection is taken from the information provided in the protocol. Please take a few moments to review your protocol(s) to ensure that the room numbers listed in Questions 8 (procedures), 10 (housing) and 25 (surgery) are accurate and up to date. If not, please respond to the notification email promptly with any changes that should be made. Doing so will save time and effort for everyone involved.

The inspection team, acting as a subcommittee of the ACUC, will make the official determination of deficiencies. This will allow PIs to be notified of the inspection findings via email within 1-3 working days of the inspection. PIs (or designees) may request that a finding be referred to full committee, should they desire.

Both the Animal Welfare Act and OLAW require follow-up on deficiencies by the correct by date listed in the deficiency report. If you encounter difficulty in identifying solutions or achieving completion, please let us know so that the ACUC and the RARC staff can assist you and be your advocate. Initial correct-by dates may be extended on request by PI and approval by the ACUC.